Data Protection Declaration for the company S+C Sign-Concepts GmbH

 

We would like to welcome you to our website, and we are delighted that you are interested in our company. Protecting your personal data is something that we take extremely seriously. We process your data in accordance with all the applicable legal regulations concerning the protection of personal data, especially with regard to the EU General Data Protection Regulation (EU GDPR) and the country-specific implementation laws that are applicable to us. With the aid of this data protection declaration, we are providing you with comprehensive information about how S+C Sign-Concepts GmbH processes your data and the rights you have in this regard.

 

For the purposes of this declaration, personal data is defined to be all information that could facilitate the identification of an individual person. This information includes a person´s name, date of birth, address, telephone number, E-Mail address and IP address.

 

Anonymous data is available for use in any such case that no kind of personal reference to the user can be established.

 

Responsible Party and Data Protection Officer


S+C Sign-Concepts GmbH - Max-Planck-Straße 4 - 46414 Rhede

Tel.: 02872 - 948689-0 / Fax: 02872 - 948689-11 

E-Mail: datenschutz@sign-concepts.de 

 

Your rights as an Affected Person

 

In the following, we would like to let you know about your rights as an affected person in this situation. These rights are in alignment with articles 15 - 22 of the EU-GDPR. They include:

  • The right to information (Art. 15 EU-GDPR),

  • The right to deletion (Art. 17 EU-GDPR),
  • The right of rectification (Art. 16 EU-GDPR),
  • The right to data portability (Art. 20 EU-GDPR),
  • The right to restriction of data processing (Art. 18 EU-GDPR),
  • The right of objection to data processing (Art. 21 EU-GDPR).

If you wish to apply any of these rights, please contact: datenschutz@sign-concepts.de. Please do the same if you have any questions regarding data processing at our company. You also have the right to submit a formal complaint to a data protection supervisory authority.

 

Right of Objection

 

With regard to the right of objection, please be aware of the following: if we use your personal data for the purposes of direct advertising, you have the right, at any time, to object to this form of data processing without the need to give reasons for your objection. The same applies to profiling, in such case that is connected to direct advertising.

 

If you exercise your right of objection to data processing for the purpose of direct advertising, then we will no longer use your personal data for these purposes. Raising an objection is free of charge and can be expressed in any form, preferably to: datenschutz@sign-concepts.de.

 

In the case that we process your data to safeguard our legitimate interests, you can object, at any time, to this processing, citing reasons relating to your particular situation. The same applies any profiling covered by this stipulation.

 

We will then cease to process your personal data in any way, except in such case that we can prove compelling and legitimate reasons for the processing that outweigh your interests, rights and freedoms, or in such case that the processing serves the purpose of asserting, exercising or defending legal claims.

 

Purposes and Legal Basis of Data Processing

 

During the processing of your personal data, all the stipulations of the EU-GDPR and all other applicable data-protection-related stipulations will be adhered to. The legal basis for all data processing is, first and foremost, Art. 6 EU-GDPR.

 

We use your data for business processes, for the fulfilment of contractual and legal obligations, for upholding contractual relationships, for offering and providing products and services, as well as for strengthening our customer relationship, which includes analysis for marketing purposes and direct advertising.

 

Your consent also represents a data-protection-law-related statement of permission. In this regard, we provide you with clarification of the purposes of the data processing and your right of objection. Should it be the case that the consent refers to the processing of particluar categories of personal data, we will make express mention of this in the statement of consent.

 

Processing of particular categories of personal data, in the sense of Art. 9 Para. 1 EU-GDPR, only takes place if this is necessary in accordance with legal regulations and there is no reason to assume that you have an overriding legitimate interest in preventing this processing.

 

Passing on Data to a Third Party

 

We will only pass on your data to a third party in compliance with legal stipulations or with your express consent. Other than this, no data will be passed on to a third party, unless we are legally obliged to do so in order to comply with compelling legal requirements (providing data for external bodies, such as supervisory authorities or law enforcement/prosecution authorities).

 

Recipients of Data / Categories of Recipients

 

Within our company, we ensure that your data is only received by those people who require this data in order to fulfil contractual and legal obligations.

 

In many cases, service providers support our specialised departments with the fulfilment of their tasks. We have entered into contractual agreements with all of our service providers to comply with data protection law.

 

Data Transfer to a Third Country / Intention to Transfer Data to a Third Country

 

Data transfer to a third country (outside the European Union and European Economic Area) will only take place if it is necessary to fulfil a contractual obligation, if it is legally required or if you have given us your express consent.

 

We only transfer your data to a service provider or a group company outside the European Economic Area in order to fulfil contractual and legal obligations within the framework of our contractual relationships.


Adherence to an adequate data protection level is guaranteed by a data protection adequacy decision in accordance with Art. 25 Para. 6 of Council Directive (95/46/EEA) on data protection and Art. 45 Para. 3 GDPR (Data Protection Adequacy Decision), wich stipulate that for New Zealand and Switzerland there is an adequate level of data protection in accordance with Art. 25 Para. 2 of the Data Protection Directive and Art. 45c Para. 2 of the GDPR (data protection level is determined to be equivalent to that of the EU according to a data protection adequacy decision of the European Commission). Norway is a member state of the European Economic Area (EEA), and is also subject to EU-GDPR.

 

Duration of Data Storage

 

We store your data for as long as it is required for the applicable processing purpose. Please note that numerous data storage requirements make it necessary to continue storing data after this time. In particular, this applies to data storage obligations relating to commercial law and tax law (e.g. code of commercial law, tax code etc.). As soon as there is no longer any obligation to store data, this data will be routinely deleted once its purpose has been achieved.

 

In addition, we can also store data if you have granted us permission to do so or if there is a legal dispute, and we use the data as evidence within the period defined in the statute of limitations, which can be up to thirty years; the usual time period defined by the statute of limitations is three years.

 

Secure Transfer of your Data

 

In order to protect your data as well as possible from unintentional or wilful manipulation, loss or destruction and to prevent unauthorized persons from gaining access to your data, we deploy appropriate technical and organisational security measures. Our security level is continually assessed in collaboration with security experts, and, as necessary, adapted to new security standards.

 

Data exchange from and to our website is always encrypted. For our website, we use the HTTPS transfer protocol. In every case, we utilize the latest encyption protocols. In addition, we provide our users with contents encryption for contact forms and application forms. This data can only be decrypted by us. Furthermore, there is also the option of using other means of communication, such as post.

 

Obligation to Provide Data

 

Various pieces of personal data are necessary for the establishment, execution and completion of a contractual relationship, as well as the fulfilment of the related contractual and legal duties. The same applies to the usage of our website and the various functions that this website provides.

 

We have summarised details of this in the above-mentioned point. In particular cases, data also has to be collected and made available because of legal regulations. Please be aware that your enquiries cannot be processed and the underlying contractual relationship cannot be implemented without the provision of this data.

 

Categories, Sources and Origin of Data

 

Which data we process is determined by the respective context. This depends on whether you submit an order online or enter an enquiry in our contact form, or you send us a job application or raise a claim.

 

Please be aware that in particular situations or on an individual basis, we make information available to suitable recipients, e.g. when uploading job applications or handling a contact enquiry.

 

During a visit to our website, we collect and process the following data:

  • Name of the Internet service provider
  • Information about the website from which you have visited us
  • The web browser used and operating system used
  • The IP adress allocated by your Internet service provider 
  • Requested files, transferred data volumes, downloads/file exports
  • Information about the web pages that you call up on our website, including the date and time

On the grounds of technical security (in particular, repelling attempted attacks on our web server), this data is stored in accordance with Art. 6 Para. 1 lit. F EU-GDPR. The data is immediately anonymised by shortening the IP address, so that it is not possible to establish a connection to the user.

 

In the course of a contact enquiry, we collect and process the following data:

  • Title
  • Surname, first name
  • Function
  • Company address
  • Telephone number, fax number, E-Mail address
  • Information about requests and interests

 

Contact Form / Contact by E-Mail (Art. 6 Para. 1 lit. a, b EU-GDPR)

 

On our website, there is a contact form that can be used to contact us in electronic form. If you write us using this contact form, we will process the data you have sent us as contact information, as well as responding to your questions and requests.

 

In order to do this, we will collect the following data: title, first name, surname, company and E-Mail address, as well as the message itself. In addition, your IP address will be processed as this is a technical necessity and may also be needed for legal reasons. All remaining data is in optional fields that the user can fill in on a voluntary basis (e.g. to receive an individual reply to questions).

 

Should you choose to contact us by mail, we will process the personal data provided in the E-Mail for the purpose of handling your question or request.

 

Advertising Purposes Regarding Regular Customers (Art. 6 Para. 1 lit. f EU-GDPR)

 

S+C Sign-Concepts GmbH is interested in maintaining a good customer relationship with you and providing you with information and offers about our products and services. That´s why we process your data, so that we can send you appropriate information and offers by E-Mail.

 

If you do not wish us to do this, you can object to the use of your personal data for directing advertising purposes at any time; the same applies to profiling, in such case that it is related to direct advertising. If you raise an objection, we will no longer process your data for this purpose.

 

An objection can be submitted without any special form and free of charge. No reason has to be given for the objection. If possible, the objection should be made to 02872/948689-0, by E-Mail to datenschutz@sign-concepts.de or by post to S+C Sign-Concepts GmbH - Max-Planck-Straße 4 - 46414 Rhede, Germany.

 

Automated Special Case Decisions

 

We don´t use any kind of purely automated processing to come to a decision.

 

Cookies (Art. 6 Para. 1 lit. f EU-GDPR / Art. 6 Para. 1 lit a EU-GDPR with Consent)

 

Our website uses cookies in several cases. They serve to make our offering more user-friendly, more effective and more secure. Cookies are small text files that are sent to your computer and saved by your browser, locally on the hard drive.

 

Using these cookies, it is possible to carry out an analysis of how users use our website. This allows us to design website content that corresponds on the requirements of website visitors. In addition, the cookies give us the option to measure the effectiveness of a particular advertisement or announcement, and to place it appropriately on the website, taking into account the topics that users are interested in.

 

Most of the cookies we use are so-called "session cookies". They are deleted automatically after each visit. Permanent cookies are automatically deleted from your computer when their period of validity has expired (usually after six months), or they delete themselves before the period of validity has ended.

 

Most web browsers automatically accept cookies. You can usually change the settings of your browser if you do not wish to send this information. If you do so, you can still use our website without restrictions (exception: configuration).

 

We deploy cookies to make our offering more user-friendly, more effective and more secure. In addition, we deploy cookies to make it possible to carry out an analysis of how users use our website. That allows us to design content that corresponds to the requirements of visitors. Furthermore, cookies give us the option to measure the effectiveness of a particular announcement or advertisement, and to place it appropriately on the website, taking into account topics that users are interested in.

 

Cookies are stored on the user´s computer, from which they are then transferred to our site. That means that you, as the user, have complete control of the use of cookies. By changing the settings of your Internet browser, you can deactivate or restrict the transfer of cookies. Furthermore, previously-stored cookies can be deleted at any time using an Internet browser or a different software application. This is possible for all well-known Internet browsers.

 

Please note: If you deactivate the setting of cookies, it might be, under some circumstances, that you cannot use every function of our website to the fullest extent.

 

User Profiling / Web Tracking Process

 

Analysis programs and other technologies for the evaluation of user behaviour are not deployed on our website.

 

Online Offers to Children

 

Persons under the age of 16 are not allowed to provide us with any personal data or submit a declaration of consent unless they have the express permission of their parents or legal guardians. We would like to encourage parents and legal guardians to participate actively in the online activities and interests of their children.

 

Links to Other Providers

 

Our website also includes easily recognizable links to the websites of other companies. Where links to the websites of other providers are available, we have no influence on the content of these sites. Therefore, we cannot accept any responsibility or liability for this content. The resprective provider or operator of these sites is always responsible for their content.

 

The linked websites were checked for any possible legal offences and rights infringements at the time that the link is set up. At this time, no unlwaful content was apparent. However, it is not reasonable to carry out permanent checks of the content of linked sites, unless there is specific evidence of a legal violation. Should it be the case that a legal violation comes to our attention, we will remove any realted links immediately.

 

 

 

 

Status: 08.2018

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